The report of the physical verification shall be prepared in the following format namely:-

1. Name and CIN of the company:-

2. Latest address of the registered office of the company as per the MCA 21 record:-

3. Date of authorization letter issued by the Registrar of Companies:-

4. Name of the Registrar of Companies:-

5. Date and Time of Visit for physical verification of the registered office:-

6. Location details along with Landmark:-

7. Details of the person available, if any at the time of the visit-
(i) Name:-
(ii) Father’s Name:-
(iii) Residential address:-
(iv) Relationship with the company, if applicable:-

8. Remarks if any:-

9. Documents attached:-
(i) Copy of the agreement/ ownership/ rent agreement/ No Objection Certificate of the registered office of the company from owner/tenant/lessor:-
(ii) Photograph of the registered office:-
(iii) Self Attested ID-Card of the person available if any:-
(iv) Any other document(s):-
10. Date:

11. Place:

12. Signature Name and Designation of the official with an official address

What if the registered address is not capable as per rules?

Where the registered office of the company is found to be not capable of receiving and acknowledging all communications and notices, the Registrar shall send a notice to the company and all the directors of the company, of his intention to remove the name of the company from the register of companies and requesting them to send their representations along with copies of relevant documents, if any, within a period of thirty days from the date of the notice before taking further actions in accordance with the provisions of section 248 of the Act.

Who is liable for physical verification of address under rule 25B?