Private Limited Company: Documents required

Private Limited Company-Documents required for GST Registration under the GST regime for running a company.

There are many types of the constitution of business who can apply for online GST Registration and these are below:

And these all are required to provide documents as per Nature of possession of premises as

  • Own premises
  • Rented premises
  • Shared premises
  • Consent premises
  • Leased Premises

What is a Private Limited Company?

A private limited company is a company which is privately held for small businesses.

The liability of the members of a Private Limited Company is limited to the number of shares respectively held by them.

Shares of Private Limited Company cannot be publically traded.

An example of a private limited company is often a local retailer, such as a shop or restaurant, that does not have a national presence.

Documents required for GST Registration of Private Limited Company

These are the documents which are required for GST Registration online for Pvt ltd company on the bases of the nature of premises which is as below:

In the case of Own Premises for private limited company

Purpose Acceptable Documents Document Type Max Size for Upload
Proof of Constitution of Business (Any One)      
     
     
     
     
1 MB
     
     
Photo of Stakeholder (Promoter / Partner) Photo of the Promoter/ Partner JPG 100 KB
Photo of the Authorised Signatory Photo JPG 100 KB
Proof of Appointment of Authorised Signatory (Any One)      
Letter of Authorisation JPG,PDF 100 KB
Copy of Resolution passed by BoD/ Managing Committee and Acceptance letter JPG,PDF 100 KB
Proof of Principal Place of business (Any One)      
     
     
     
Electricity Bill JPG,PDF 100 KB
Legal ownership document JPG,PDF 1 MB
Municipal Khata Copy JPG,PDF 100 KB
Property Tax Receipt JPG,PDF 100 KB
     
     
     
Proof of Details of Bank Accounts (Any One)      
First page of Pass Book JPG,PDF 100 KB
Bank Statement JPG,PDF 100 KB
Cancelled Cheque JPG,PDF 100 KB

In the case of Rented and Leased Premises

Purpose Acceptable Documents Document Type Max Size for Upload
Proof of Constitution of Business (Any One)      
     
     
     
     
1 MB
     
     
Photo of Stakeholder (Promoter / Partner) Photo of the Promoter/ Partner JPG 100 KB
Photo of the Authorised Signatory Photo JPG 100 KB
Proof of Appointment of Authorised Signatory (Any One)      
Letter of Authorisation JPG,PDF 100 KB
Copy of Resolution passed by BoD/ Managing Committee and Acceptance letter JPG,PDF 100 KB
Proof of Principal Place of business (Any One)      
     
     
     
Electricity Bill JPG,PDF 100 KB
Legal ownership document JPG,PDF 1 MB
Municipal Khata Copy JPG,PDF 100 KB
Property Tax Receipt JPG,PDF 100 KB
Rent / Lease agreement JPG,PDF 2 MB
Rent receipt with NOC (In case of no/expired agreement) JPG,PDF 1 MB
     
Proof of Details of Bank Accounts (Any One)      
First page of Pass Book JPG,PDF 100 KB
Bank Statement JPG,PDF 100 KB
Cancelled Cheque JPG,PDF 100 KB

In the case of Shared Premises

Purpose Acceptable Documents Document Type Max Size for Upload
Proof of Constitution of Business (Any One)      
     
     
     
     
1 MB
     
     
Photo of Stakeholder (Promoter / Partner) Photo of the Promoter/ Partner JPG 100 KB
Photo of the Authorised Signatory Photo JPG 100 KB
Proof of Appointment of Authorised Signatory (Any One)      
Letter of Authorisation JPG,PDF 100 KB
Copy of Resolution passed by BoD/ Managing Committee and Acceptance letter JPG,PDF 100 KB
Proof of Principal Place of business (Any One)      
     
     
Consent Letter JPG,PDF 100 KB
Electricity Bill JPG,PDF 100 KB
Legal ownership document JPG,PDF 1 MB
Municipal Khata Copy JPG,PDF 100 KB
Property Tax Receipt JPG,PDF 100 KB
     
     
     
Proof of Details of Bank Accounts (Any One)      
First page of Pass Book JPG,PDF 100 KB
Bank Statement JPG,PDF 100 KB
Cancelled Cheque JPG,PDF 100 KB

In the case of Consent Premises

Purpose Acceptable Documents Document Type Max Size for Upload
Proof of Constitution of Business (Any One)      
     
     
     
     
1 MB
     
     
Photo of Stakeholder (Promoter / Partner) Photo of the Promoter/ Partner JPG 100 KB
Photo of the Authorised Signatory Photo JPG 100 KB
Proof of Appointment of Authorised Signatory (Any One)      
Letter of Authorisation JPG,PDF 100 KB
Copy of Resolution passed by BoD/ Managing Committee and Acceptance letter JPG,PDF 100 KB
Proof of Principal Place of business (Any One)      
     
     
Consent Letter JPG,PDF 100 KB
Electricity Bill JPG,PDF 100 KB
Legal ownership document JPG,PDF 1 MB
Municipal Khata Copy JPG,PDF 100 KB
Property Tax Receipt JPG,PDF 100 KB
     
     
     
Proof of Details of Bank Accounts (Any One)      
First page of Pass Book JPG,PDF 100 KB
Bank Statement JPG,PDF 100 KB
Cancelled Cheque JPG,PDF 100 KB

In the case of Other Premises

Purpose Acceptable Documents Document Type Max Size for Upload
Proof of Constitution of Business (Any One)      
     
     
     
     
1 MB
     
     
Photo of Stakeholder (Promoter / Partner) Photo of the Promoter/ Partner JPG 100 KB
Photo of the Authorised Signatory Photo JPG 100 KB
Proof of Appointment of Authorised Signatory (Any One)      
Letter of Authorisation JPG,PDF 100 KB
Copy of Resolution passed by BoD/ Managing Committee and Acceptance letter JPG,PDF 100 KB
Proof of Principal Place of business (Any One)      
     
     
     
     
Legal ownership document JPG,PDF 1 MB
     
     
     
     
     
Proof of Details of Bank Accounts (Any One)      
First page of Pass Book JPG,PDF 100 KB
Bank Statement JPG,PDF 100 KB
Cancelled Cheque JPG,PDF 100 KB

What are the steps for GST registration of a Private Limited company?

These are the simple steps to registering as a Private Limited company in the GST-

1 Step: First of all, Visit the GST portal – https://www.gst.gov.in

2 Step: Then click on the ‘Register Now’ link which can be found under the ‘Taxpayers’ tab

3 Step: Now select ‘New Registration’.

4 Step: Fill in the below-mentioned details:

  1. Under the ‘I am a drop-down menu, select ‘Taxpayer’.
  2. Select the respective state and district.
  3. Then enter the name of the business.
  4. Then enter the PAN of the business.
  5. After that enter the email ID and mobile number in the respective boxes. The entered email ID and mobile number must be active as OTPs will be sent to them.
  6. Enter the image that is shown on the screen and click on ‘Proceed’.

5 Step: On the next page, enter the OTP that was sent to the email ID and mobile number in the respective boxes.

6 Step: Once the details have been entered, click on ‘Proceed’.

7 Step: You will be shown the Temporary Reference Number (TRN) on the screen. Make a note of the TRN.

8 Step: Then visit the GST portal again and click on ‘Register’ under the ‘Taxpayers’ menu.

9 Step: Now select ‘Temporary Reference Number (TRN)’.

10 Step: Then enter the TRN and the captcha details.

11 Step: And click on ‘Proceed’.

12 Step: After proceeding, You will receive an OTP on your email ID and registered mobile number. Enter the OTP on the next page and click on ‘Proceed’.

13 Step: The status of your application will be available on the next page. On the right side, there will be an Edit icon, click on it.

14 Step: There will be 10 sections on the next page. All the relevant details must be filled in, and the necessary documents must be submitted. The list of documents that must be uploaded is mentioned below:

  1. Photographs
  2. Business address proof
  3. Authorized signatory and Partners details
  4. Bank details such as account number, bank name, bank branch, and IFSC code.
  5. Authorization form
  6. The constitution of the taxpayer-Pvt Ltd Company

15 Step: Then visit the ‘Verification’ page and check the declaration, Then submit the application by using one of the below-mentioned methods:

  1. By Electronic Verification Code (EVC). The code will be sent to the registered mobile number.
  2. By e-Sign method. An OTP will be sent to the mobile number linked to the Aadhaar card.
  3. In case companies are registering, the application must be submitted by using the Digital Signature Certificate (DSC).

16 Step: Once completed, a success message will be shown on the screen. The Application Reference Number (ARN) will be sent to the registered mobile number and email ID.

17 Step: Finally, You can check the status of the ARN on the GST portal. Within 7 days if all documents are verified and found ok then you will get a GST registration Number.

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