Apply for a Birth Certificate- because it is an important document for a newborn baby and the birth certificate is considered to be the first right of the child. If you are pregnant or planning to have a baby, then you should know all the information related to the birth certificate. The birth certificate is the most important document to be used throughout the life of the child, but sometimes due to lack of complete knowledge of the birth registration process and increasing confusion with different opinions of the people, the birth certificate of the child is not available. So, here you will be able to know How to apply for a Birth Certificate in different situations.
Contents of this post
What is a birth certificate?
A birth certificate is the first legal document for each baby/child. In the Birth Certificate, the name of the child is recorded along with the name of its parents. The birth certificate records the birth, place, and gender of the child along with much other legal information. This document also serves as the first identity of the baby/child. So Simply apply the registration of a birth cause birth certificate is the right of every child.
Why having a birth certificate is Mandatory?
A birth certificate is an important use for the child later. Lack of it sometimes becomes many barriers in legal work. The birth certificate is first sought during the child’s school admission. Therefore, it is mandatory to have a birth certificate. Let us also look at some other points related to why a birth certificate is important –
First, To establish and prove your identity.
Admission to college.
To get the benefit of government schemes.
To fight cases of abuse and exploitation including child marriage.
For employment as an age certificate.
Passport application.
Immigration – such as for a green card.
For inheritance and property claims and etc.
From where the parents can get a birth certificate?
Birth certificates are issued from the registration centers and offices where the child’s parents were residing at the time of birth. Birth certificates are issued mainly from these places –
Municipal council-MCD department
Municipality
Gram Panchayat (in the village)
online Windows of locality social services.
What is the process to get a birth certificate?
To apply for a birth certificate, Parents must first register the birth according to the Birth and Death Registration Act 1969, the prescribed form for registration has to be filled and submitted to the local authorities concerned within 21 days of the birth. The birth certificate is then issued after verification of the actual records of the concerned hospital.
If you have not registered within 21 days of birth, the certificate is issued after police verification. It is only after registration that the process of birth certificate starts. You can register the birth certificate both offline and online.
How to Apply Birth Certificate offline?
You can also apply a birth certificate offline. The procedure related to this is given below.
Take the birth registration form from the concerned registrar’s office.
If the child is born in a hospital, then the Chief Medical Officer himself gives the form to you.
After filling the form, submit it to the Registrar along with the documents received by the hospital related to the birth of the child.
And after this, all the facts related to the birth record (date, time, place of birth, parents name, nursing home/hospital) are verified by the Registrar.
After this, the birth certificate of the child is issued to the applicant.
A birth certificate is sent to your address from 7 to 15 days.
Under section 14 of the Birth and Death Registration Act 1969, a birth certificate can be obtained even without the child’s name.
In such cases, the name can be registered by the Registration Authority within 12 months from the date of birth registration of the child and with certain rules up to 15 years with a prescribed fee.
If the child’s birth certificate is not registered within 21 days of birth, the police will verify the child’s birth and other related facts on the instructions of the revenue authorities. Usually, this is a long process, so registration should be done for the birth certificate as soon as the baby is born.
How to Register for a birth certificate online in Delhi?
Now, you can apply for a birth certificate online in Delhi and the new process is given below for online work such as birth Registration, name add, Birth Certificate download, Death Certificate, etc.
First of all, You need to visit the official MCD side-mcdonline.nic.in and need to select your area’s MCD site such as NDMC, SDMC, AND EDMC.
After choosing your MCD area just click to visit the site such as selecting EDMC.
Now click on the Online Services link.
There you will have to choose Service- Registration of Birth and Death out of available all services.
Then just click on the link -citizen login cause you are applying yourself.
If your Mobile number is registered, you can log in directly. No need to register again.
And If your mobile No. is not registered, please “Click for Sign Up/Registration”
Then, the Registration page will open, fill in mandatory information and then click on Submit button
Now You will be redirected to Citizen Login Page with an acknowledgment message “Registration successful. You can now use your registered mobile number: <99xxxxxx26> to log in to the citizen portal and use these services.”
Now on entering the registered mobile number and OTP you can log in to the application.
On successful login, you will be redirected to Online Services Page.
Then, Click on “Registration of Birth & Death”, your login account will be opened with previous details of birth/death registration if any.
Also, the options for
birth registration,
Stillbirth registration,
death registration, and
searching from old data will be available at the bottom. You can read the process below according to your requirement-
How to apply for fresh birth registration online?
The following steps are required to apply for birth and get the certificate online-
First of all, you should keep
scanned PDF copies of your ID proof,
affidavit (if you apply after 21 days),
SDM approval (if you apply after one month)
and other required documents as per the applicability ready before proceeding with the registration process.
Now you need to visit the official MCD side-https://mcdonline.nic.in and need to select your area’s MCD site such as NDMC, SDMC, AND EDMC.
There you will have to sign up if new and login if already registered through the citizen login page.
Then need to fill the Birth Registration form correctly with all mandatory fields and click on Submit. It will not allow submission unless mandatory items are filled.
the Save as draft” option can also be used if the user wishes to save the drafted details and fill/submit the form sometime later.
After successful submission of the form, it will redirect to the fee payment gateway section and the fee, if applicable, can be submitted using an online payment gateway for debit/credit / Internet banking, etc
Once the payment process is completed, the request will be submitted for the approval of the respective Sub-registrar/ Registrar, you will be notified regarding approval or rejection via SMS on the registered mobile number.
If the request for birth registration is approved, the certificate will be available for download to the citizen in the dashboard under the Action tab available against the submitted request.
If the request for birth registration is rejected, the reason for rejection will be available on the dashboard under the Action tab against the submitted request and you will have to reapply for registration using the “birth registration” option.
How to apply for Death registration online?
The following steps are required to register a Death and get the certificate online-
First of all, you should keep
scanned PDF copies of ID proof such as Aadhaar ID, Ration card, etc,
Death cremation/burial ground slip, MLR, etc as per applicability ready before proceeding with the registration process.
Now you need to visit the official MCD side-https://mcdonline.nic.in
And need to select your area’s MCD site such as NDMC, SDMC, AND EDMC.
There you will have to sign up if new and login if already registered through the citizen login page.
Then need to fill the Death Registration form correctly with all mandatory fields and click on Submit. It will not allow submission unless mandatory items are filled.
the Save as draft” option can also be used if the user wishes to save the drafted details and fill/submit the form sometime later.
After successful submission of the form, it will redirect to the fee payment gateway section and the fee, if applicable, can be submitted using an online payment gateway for debit/credit / Internet banking, etc
Once the payment process is completed, the request will be submitted for the approval of the respective Sub-registrar/ Registrar, you will be notified regarding approval or rejection via SMS on the registered mobile number.
If the request for Death registration is approved, the certificate will be available for download to the citizen in the dashboard under the Action tab available against the submitted request.
If the request for Death registration is rejected, the reason for rejection will be available on the dashboard under the Action tab against the submitted request and you will have to reapply for registration using the “Death registration” option.
How to apply for Still birth registration online?
The following steps are required to register a still birth and get the certificate online-
First of all, you should keep scanned PDF copies of the necessary relevant documents ready before proceeding with the registration process.
Now you need to visit the official MCD side-https://mcdonline.nic.in
And need to select your area’s MCD site such as NDMC, SDMC, AND EDMC.
There you will have to sign up if new and login if already registered through the citizen login page.
Then need to fill the Still Birth Registration form correctly with all mandatory fields and click on Submit. It will not allow submission unless mandatory items are filled.
the Save as draft” option can also be used if the user wishes to save the drafted details and fill/submit the form sometime later.
Please attach all required documents as needed during registration
After successful submission of the form, it will redirect to the fee payment gateway section and the fee, if applicable, can be submitted using an online payment gateway for debit/credit / Internet banking, etc
Once the payment process is completed, the request will be submitted for the approval of the respective Sub-registrar/ Registrar, you will be notified regarding approval or rejection via SMS on the registered mobile number.
If the request for still birth registration is approved, the certificate will be available for download to the citizen in the dashboard under the Action tab available against the submitted request.
If the request for still birth registration is rejected, the reason for rejection will be available on the dashboard under the Action tab against the submitted request and you will have to reapply for registration using the “Stillbirth registration” option.
How to search for an old birth certificate and download it in Delhi?
Searching old data and printing Birth certificates in Delhi is easy up to the period of 2008. The Legacy data (old data) will be available as per digitization. (Data prior to 2008 has not been digitized). The steps mentioned below may be followed in order to download/view a certificate for an older record of birth/death:
User (citizen or hospital, as the case may be) has to log in to the RBD application and click on the Search/Print Certificate option.
For Birth Certificate:
Searching can be done using – Registration No. alone (mandatory) or DOB, Gender, Mother’s name, and Father’s /Child’s name (mandatory fields).
After filling, the mandatory details mentioned above, the user has to click the check box of certification and then click on the Submit button.
If the data is available in respect of the entered searching parameters, it will be reflected.
The user will now have to click on the Action tab available against the concerned application and options like – View and Download certificate, View Birth Form, Add Name, and correct details will appear. Add Name and Correct details options will be available only after the certificate has been generated by MCD i.e. when the status against the respective application displays “Certificated Generated”.]
The user may select and proceed as per his requirements.
How to apply for name addition in birth certificate online?
The following steps are required to register a still birth and get the certificate online-
First of all, you need to visit the official MCD side-https://mcdonline.nic.in and need to select your area’s MCD site such as NDMC, SDMC, AND EDMC.
There you will have to sign up if new and login if already registered through the citizen login page.
After login, you have to search for your birth certificate without a name on which you want to add your name through the option search old data and print certificate.
Now, Searching can be done using – Registration No. alone (mandatory) or DOB, Gender, Mother’s name, and Father’s /Child’s name (mandatory fields).
After filling, the mandatory details mentioned above, the user has to click the check box of certification and then click on the Submit button.
If the data is available in respect of the entered searching parameters, it will be reflected.
The user will now have to click on the Action tab available against the concerned application and options.
Here you will be to choose to add a child name.
The respective birth form will open up where the name of the child can be entered.
After filling the “Name of the Child” parameter, the user can click on the Submit button. (Necessary relevant documents may be uploaded if required).
The application will be then forwarded to the concerned MCD officials for approval.
Once the approval is received from the MCD officials, the user can download the birth certificate from the ACTION tab available in the dashboard by choosing the Download Birth Certificate option.
How to apply for correction in Birth/ Death Certificate online?
The details in Birth or Death Certificate can be corrected online after the successfully receiving the birth/ death certificate by using these simple steps-
First of all, you need to visit the official MCD side-https://mcdonline.nic.in and need to select your area’s MCD site such as NDMC, SDMC, AND EDMC.
There you will have to sign up if new and login if already registered through the citizen login page.
Now, Searching can be done using – Registration No. alone (mandatory) or DOB, Gender, Mother’s name, and Father’s /Child’s name (mandatory fields).
If the data is available in respect of the entered searching parameters, it will be reflected.
The user will now have to click on the Action tab available against the concerned application and options.
Here you have to choose the options Correct birth details (in case of birth)/Correct death details (in case of death) option has to be clicked, against the respective birth/death application.
The respective birth/death form will open up where the name of the child/mother/father (in birth form) OR the name of the deceased (in death form) can be corrected by choosing the Major correction or Minor correction option from the selection boxes available in the form against the respective name fields.
After making the necessary corrections in the respective parameters, if any, the user can click on the Submit button. (Necessary relevant documents may be uploaded if required).
The application will be then forwarded to the concerned MCD officials for approval.
Once the approval is received from the MCD officials, the user can download the new birth/death certificate from the ACTION tab available in the dashboard by choosing the respective Download Birth Certificate or Download Death Certificate option.
How to get a Birth certificate if the record is not found online?
In the case, when your birth record is not found then you should enquire from the CRR (Central Record Room) about his/her date.
What documents required for registration of birth?
In case of Birth Certificate documents required as follow from the source of MCD site-
Within one year
ID of mother
The ID of the father (optional)
Vaccination card (optional)
After one year
ID of mother
ID of father
SDM Order Copy
Copy of verification certificate issued by E-district
Birth Correction
Hospital correction letter (in case of institutional events) / certified letter from 2 credible people (in case of total name change) / Adoption deed or adoption order issues from the court (in case of adoption)
ID of mother
The ID of the father (optional)
Educational document of a child in case of a school-going child (if child age is greater than 6 years)
Other supporting document showing correct details (optional)
Name Addition
Educational document of the child (if child age is greater than 6 years)
ID of mother
The ID of the father (optional)
What documents required for registration of Death?
In case of Death Certificate documents required as follow-
Less than one year
Cremation/ Burial ground receipt or FIR/MLC/DD/General diary( in case of brought dead) or Death summary
ID of deceased
ID proof of informant/ applicant
After one year
SDM order copy
Copy of verification certificate issued by E-district
ID of informant
ID of deceased
Correction
ID proof of informant
ID proof of deceased
Hospital correction letter (in case of institutional events) / certified letter from 2 credible people (in case of total name change)
How many days does the birth certificate get?
After applying for the birth certificate, you can get it between 7 to 21 days. After the birth certificate is created, you can also download it online. You can also take it by going to the local office of the Municipal Corporation.
How much does it cost to make a birth certificate?
If the birth certificate is registered within 21 days of the birth of the baby, there is no fee to be paid, but after 21 days you may have to pay the following charges:
If more than 21 days have passed, then 2 rupees have to be paid as a late fee.
And If more than 30 days (less than one year) of the baby is born, a late fee of Rs 5 will have to be paid.
If the birth is not recorded within one year, the birth is registered on payment of a late fee of Rs 10 on the order of a first-class magistrate or a presidency magistrate.
Keep in mind that late fees may vary from state to state.
What are the uses of a Birth certificate?
It is the first ID need to have after the birth of a child/baby in India. And It is the first basic document which is very important to get further more required documents such as Aadhar card. Uses of birth certificate are following-
For deriving benefits under social welfare schemes
First right of the child
To establish identity
Conclusive proof of age
Care and protection of juveniles
Admission to school
Preparing driving license, passport, etc.
Proof for the right to vote.
What are the uses of a Death Certificate?
Uses of death certificate:
Settlement of inheritance and property rights
Getting insurance claims
Family pension
What does a Birth Certificate tell you?
A Birth certificate is the first official document containing information such as name, gender, date and time of birth, Mother name, Father Name, and Birthplace. It tells all about the newborn baby/child.
Who can apply for a birth certificate?
The parents can apply for a Birth certificate for the new born baby/child or any one can apply for himself or for any other one if you have
Written permission to apply and can provide us proof such as
a letter of authority giving you permission to apply
proof of identity for the person named on the certificate or one of their parents (at least 3 documents) and
proof of your own identity (at least 3 documents).
A written power of attorney given by the person on the birth certificate.
You can provide a document showing you are a legally appointed guardian of the person on the birth certificate.
You’re a solicitor acting for the person named on the certificate or you require the certificate for a legal purpose and can meet the requirements for solicitors applying for certificates.
Further Faqs related to Birth and Death certificates
There are so many other faqs are available to know just read it if you do not know-
What is the definition of Birth?
Birth means Live Birth or Still Birth according sec 2 (a)
What is the definition of Death?
Death means the permanent disappearance of all evidence of life at any time after live birth has taken place
What is the definition of Live Birth?
Live birth means the complete expulsion or extraction from its mother of a product of conception, irrespective of the duration of pregnancy, which, after such expulsion or extraction, breathes or shows any other evidence of life, and each product of such birth is considered live‑born.
What is the definition of Still Birth?
Stillbirth means foetal death where a product of conception has attained at least the prescribed period of gestation.
What is the definition of Fetal Death?
Fetal death means the absence of all evidence of life prior to the complete expulsion or extraction from its mother of a product of conception irrespective of the duration of pregnancy.
What if you do not have a Birth Certificate?
If you have not birth certificate then you can get NABC stands for non-availability of birth certificate. It is issued when the person has no birth proof. It can be obtained online as well as directly from the municipal corporation. The person can enclose the affidavits, address proof, and birth proof along with a covering letter.
An Accountant, GSTP, GST blogger, Website Creator, SEO Builder & Co-founder of the website https://gstportalindia.in for the help of GST Taxpayers of India. Having a perfect accounting experience of more than 10 years in a Private Ltd Company.
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